Financial Services Manager

Company: University of Colorado Boulder
Location: Boulder
Posted on: June 13, 2022

Job Description:

Job Summary

The Department of Civil, Environmental & Architectural Engineering encourages applications for the Financial Services Manager! The Financial Services Manager provides financial management support to the Civil, Environmental & Architectural Engineering department by overseeing finance and budgetary matters, assisting with annual budget development and implementation, and managing the department's General & Grant Accountants as well as other finance-related staff positions. This position manages accounting, contracting and purchasing (procurement card, purchase orders, etc.), including professional governmental fund accounting support by assuring compliance with GASB principles of accounting and state fiscal rules through audit and analysis of financial transactions and records; interpretation of statements and reports; expenditure projection reports; research, re-education, and investigation of financial items; acts as a liaison between the Office of Contracts and Grants (OCG) and the individual awarded faculty; prepares budgets for grant proposals to OCG; and provides financial process and procedure supervision to staff. The Financial Services Manager must work cooperatively with the college Director of Budget and Finance, other offices and departments on campus. This position requires a solid understanding of accounting and budgeting in all funds (general, auxiliary, gift, grant, and plant) as well as an understanding of the CU Foundation Financial Edge system.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are

The fields of civil, environmental and architectural engineering offer careers in the planning, design, construction and management of the built environment as well as in the interaction between the built environment and the natural environment. The Civil, Environmental and Architectural Engineering Department's mission is the education of undergraduate and graduate students to become leaders in the professional practice of engineering, contributing to technological advances that benefit humankind while enhancing the earth's physical and biological resources.

What Your Key Responsibilities Will Be

Budget Oversight / Finance

Balances and analyzes general fund, auxiliary, grant and gift accounts to ensure accuracy in posting of revenues and expenses.
Independently analyze actual expenses (vs. budgeted ones) for monthly review with Chair and grant Principal Investigators (PIs).
Resolves funding issues with college Director of Budget and Finance related to funds that are obligated to department operations.
Works with Department Chair to iterate operations budget scenarios based on expected revenues. Tracks budget and expenses monthly for general fund, auxiliary, grant and gift accounts.
Plays an active role in strategic financial planning and tracking, and monitors CU Foundation accounts and endowments for the department.
Provides a secondary level of oversight on departmental research and tracking budgetary transactions. Tracks cash flow and monitors special funding arrangements.
Makes budget recommendations by analyzing past expenses, current balances and future needs using University fiscal rules and generally accepted accounting rules.
Formulates and implements financial procedures for the department by interpreting and following Federal, State, University and Department rules and regulations. Adheres to policies to assure the safekeeping of department assets and attends training in the areas of business practices, University, and State regulations, and the use of data processing systems.
Monitors accounts to prevent deficits; sets up and monitors subcontracts with other companies; pays department bills, approves purchase reimbursements, procurement card charges, purchase requisitions, and travel reimbursements.
Calculates course buyouts and department overhead.
Sets up new speedtypes and invoices outside companies for work performed by the department.
Advises faculty on the current status of their accounts, explains prevailing accounting rules, and helps prevent overspending on grant accounts and/or the purchase of items not allowed by the grant.
Proactively identify and troubleshoot departmental finance risks.
Troubleshoot in the event of difficult or unexpected finance scenarios.

Contracts & Grants Management

Implements financial processes to initiate new grant fund activities, including authorization of purchases and allocation of expenses.
Develops, organizes, tracks and reports on project-specific budgets at detail level, including tracking and organizing of sub-budgets.
Documents and tracks cost share requirements.
In collaboration with Office of Contracts & Grants (OCG) personnel, updates information and determines status of grant awards. Prepares summary financial reports of grant fund activity.
Leads the budget and expense components for various quarterly or annual grant reports due during the year (National Science Foundation (NSF) and others), as needed.
Proactively pinpoint and handle contract and grant risks.
Troubleshoot contract and grant difficulties as they arise.

Supervision

This position is responsible for the supervision of subordinate staff. As supervisor, this position must serve as the backup for this staff.
This position sets work priorities by explaining work processes, training on various tasks, and monitoring progress of assigned tasks.
Reviews and approves vacation/sick leave at employees' request.
Creates performance plans and appraisals, holds coaching sessions, and completes performance evaluations annually.
Works alongside the college Human Resources to initiate the staff hiring process in the event of a finance vacancy, interviews applicants, and recommends hiring, promotions, and salary levels to the Chair.
The position also resolves informal grievances by counseling parties involved or seeking assistance from College and campus resources.
Proactively manage situations where conflict could arise.
Manages Marketplace; setting up Purchase Orders, places orders for supplies/services, review and approve carts and invoices for students, staff, and faculty, works w/ the Procurement Service Center to set up new Suppliers.
Ensures that all purchases are allowable per an individual's role and the terms of the contract, grant, or gift.
Informs faculty and staff of changes in accounting, payroll, and reimbursement rules.
Leads processing of travel card, procurement card, and reimbursement transactions among faculty, students, and staff.
Processes payment for invoices as needed.
Provides oversight and approvals for staff that manage the purchasing, travel, and procurement card functions.
Reconciles and monitors Service Agreements according to the contract terms and conditions.
Receives and processes disposal requests for both capital and non-capital equipment. Installs property tags on new equipment as received and perform inventory of equipment in the department as requested by CU Property.
Manages cash receipts and deposits.
Works with the Campus Controller's Office (CCO) to set up new speedtypes as needed.
Provides oversight of staff that lead the service agreements, cash management, and property management functions within the department.
What You Should Know

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

Starting salary is $75,000 - $77,000. Relocation assistance is available within CEAS guidelines.

Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be strategic. Be empowered. Be Boulder.
What We Require
Bachelor's degree in accounting, finance, or related field from an accredited university, five years of related professional experience, and experience supervising full-time staff members.
Equivalent combination of education and experience may substitute.
What You Will Need
High level of professionalism.
Strong leadership skills with the ability to facilitate and maintain teamwork among staff.
Ability to maintain personal workload while supervising and assisting multiple full- and part-time staff members.
Ability to communicate and connect with a variety of personnel with a diverse set of backgrounds.
What We Would Like You To Have
Seven years of progressive experience in accounting, finance, and/or business administration in a sophisticated environment that includes budgetary responsibilities.
Two years experience supervising full-time professional staff.
Working knowledge of PeopleSoft Finance and Human Resources.
Intermediate to advanced proficiency in spreadsheet/database software, specifically Excel.
Intermediate proficiency in additional Microsoft software, specifically Word, Outlook, and Teams.
Familiarity with Google software, such as Google Sheets, Docs, and Drive.
Knowledge of higher education administrative, budgetary, and fiscal principles and practices including, budgeting and fund accounting.
Demonstrated effectiveness in written and oral communications, collaboration, and problem solving.
Demonstrated understanding and application of internal control principles.
Sensitivity to, and appreciation of, cultural, political, and geographical differences, with ability to work well with faculty, staff, and individuals from around the world.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.

Please apply by 6/20/2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu

Keywords: University of Colorado Boulder, Boulder , Financial Services Manager, Accounting, Auditing , Boulder, Colorado