Travel Audit Spec III
Company: University Corporation for Atmospheric Research (U
Location: Boulder
Posted on: June 25, 2022
Job Description:
Application Deadline: This position will be posted until
filled.
Work Authorization: UCAR/NCAR will not sponsor a work visa to fill
this position.
Hiring Salary Range: $45,046 - $56,307
Full Salary Range: $45,046 - $73,198
Salary to be determined by the education, experience, knowledge,
skills, and abilities of the applicant, internal equity, and
alignment with market data.
Benefits: UCAR affirms its continuing commitment to developing,
providing, and administering its employee benefit programs with due
consideration for equal employment opportunity and diversity
guidelines.
UCAR's rich package of employee benefits includes medical, dental,
vision, education assistance, retirement, and life insurance. UCAR
offers a variety of programs designed to assist with work-life
balance including flexible work alternatives, paid time off and 14
weeks of paid parental leave.
Vaccination Requirement: All employees hired at UCAR must comply
with current COVID vaccination requirements as well as UCAR policy
and safety protocols.
Research, evaluates and verifies data to obtain additional
information as needed to resolve problems and reconcile
discrepancies or inconsistencies related to Accounts Payable and
Travel Expense Reimbursements. Applies critical thinking and input
in regard to precedent decisions, internal and external controls,
as well as federal regulations. Assists with reconciliation of
credit card suspense accounts. Processes accounting adjustments as
needed.Where You Will Work:Located in Boulder, Colorado, University
Corporation for Atmospheric Research (UCAR) serves and participates
in a collaborative community of researchers and educators who are
dedicated to understanding the atmosphere -- the air around us --
and the complex processes that make up the Earth system, from the
ocean floor to the Sun's core. UCAR manages the National Center for
Atmospheric Research (NCAR) on behalf of the National Science
Foundation and the university community.What You Will Do:
- Ensures all advances and reimbursable travel costs are booked
and/or invoiced.
- Codes all incoming travel cash receipts.
- Takes measures and foresight to ensure the travel and accounts
receivable sub-ledger for travel receivables to the General Ledger
system of record balance.
- Performs reconciliation of AR/GL subsystems.
- Reviews and provides monthly travel receivable aging reports to
lab/program administrators.
- Prepares and disseminates information from Concur and ERP
associated with open travel reporting.
- Researches, evaluates and verifies data to obtain additional
information as needed to resolve problems and reconcile
discrepancies or inconsistencies.
- Also, monitors unreconciled travel credit card transactions
following up as needed with travelers or travel coordinators,
requesting reports be submitted.
- Assists AP/Travel Lead with frontline customer service
support-providing timely and thorough support of requests relating
to both Accounts Payable and Travel Expense Reimbursements through
an online service desk format.
- Assists with establishing, documenting, and updating
departmental procedures.
- Assists with Concur onboarding training for new travelers and
travel coordinators.
- Validates and performs broad, in-depth, detailed audits within
Concur of complicated and complex, multi leg itineraries for both
domestic and international trips ensuring expenses meet UCAR
procedures and IRS standards.
- Monitors and validates reports associated with open travel and
unreconciled credit card transactions.
- Assists both internal and external customers with questions
pertaining to all aspects of travel accounting, company policies
and procedures.
- Is part of a team that provides assistance through electronic
help desk system. Implements, updates and maintains training
program for Travel Coordinators and Travelers.
- Assists with establishing and documenting departmental
procedures as well as providing input to the AP/Travel Supervisor
when new internal controls are needed.
- Manages and maintains Concur visitor profiles.
- Assists with name changes, duplicate profiles, and maintenance
associated with employees, new hires, and terminations.
- Handles complexities associated with visitor application/HR
integrations.
- Initiates and monitors receipt of international and domestic
wires & ACH payments through the bank website.
- Research and resolve wires that are returned.
- Responsible for preparing and reconciling reports associated
with the weekly check run.
- Analyzes reports for validity and identifies and fixes
discrepancies as needed, or, performs functions associated with
weekly check runs. This includes performing all aspects of the
check run such as file transmissions to bank for payments and
Positive Pay records.
- Works in parallel with accounts receivable to ensure all travel
related receivables are properly booked and/or invoiced ensuring
correct revenue postings and receivables including reconciliation
between the travel and accounts receivable sub-ledger to the
general ledger.What You Will Need:EDUCATION
- High School diploma or equivalent; and a minimum of 4 years of
relevant experience, preferably in a large organization(s)
including some experience in travel expense auditing or accounting;
or an equivalent combination of education and experience.Desired
- College level accounting courses. Knowledge of SunGard IFAS,
Concur, Jaggaer Source-to-Pay KNOWLEDGE SKILLS ABILITIES
- Ability to understand interrelated computer systems and cloud
solution applications across multiple functional areas.
- Advanced knowledge of accounting, including auditing procedures
and principles, and the ability to apply discretion when
interpreting policies and procedures to ensure effective,
equitable, consistent policy compliance along with the ability to
identify trends that could be indications of fraud or possible
collusion.
- Ability to effectively communicate UCAR procedures and policies
to staff both verbally and in a written format.
- Ability to multitaskin a busy, interruption-prone working
environment under time constraints.
- Ability to exercise discretion in the handling of confidential
information.
- Strong skills in organizing, setting priorities, and meeting
deadlines within a high-volume work environment.
- Strong critical thinking skills to anticipate and respond to
problems.
- Contributes and adapts to the reengineering of business
processes.
- Knowledge of Federal regulations pertaining to travel costs in
a government funded organization in addition to tax reporting
requirements.
- Strong math skills includingcalculations for foreign
currencies, exchange rates.
- Intermediate skill in using Microsoft Office and Google
applications.
- Ability to work and interact well with people of diverse
backgrounds and personalities
- Demonstrates the ability to identify areas requiring research
or reconciliation.
- Ability to work independently and as part of a team.Applicant's
Notes:Please note that while the position description details both
minimum requirements as well as desired skills and experience, we
want to remind applicants that you do not need to have all the
desired skills and experience to be considered for this role. If
you have the passion for the work along with experience in a
related field, you are encouraged to apply. We can provide
on-the-job training for the rest.Pre-employment screenings and
background checks are conducted in conjunction with an offer for
employment into risk-based positions. This screening may involve
verifying or reviewing any of the following relevant information:
restricted parties screening, employment verification, education
verification, reference checks, verification of professional
licenses, certifications, and Motor Vehicle Records.Risk-based
positions require pre-employment screening, a criminal background
check, and Sex Offender Registry screening (for positions working
with vulnerable populations). UCAR complies with the Fair Credit
Reporting Act (FCRA).For more information about our commitment to
diversity, equity, and inclusion, here is the link to theand to
the.The University Corporation for Atmospheric Research (UCAR) is
an equal opportunity/equal access/affirmative action employer that
strives to develop and maintain a diverse workforce. UCAR is
committed to providing equal opportunity for all employees and
applicants for employment and does not discriminate on the basis of
race, age, creed, color, religion, national origin or ancestry,
sex, gender, disability, veteran status, genetic information,
sexual orientation, gender identity or expression, or
pregnancy.Whatever your intersection of identities, you are welcome
at the University Corporation for Atmospheric Research (UCAR). We
are committed to inclusivity and promoting an equitable environment
that values and respects the uniqueness of all members of our
organization.The University Corporation for Atmospheric Research
(UCAR) is an equal opportunity/equal access/affirmative action
employer that strives to develop and maintain a diverse workforce.
UCAR is committed to providing equal opportunity for all employees
and applicants for employment and does not discriminate on the
basis of race, age, creed, color, religion, national origin or
ancestry, sex, gender, disability, veteran status, genetic
information, sexual orientation, gender identity or expression, or
pregnancy.Whatever your intersection of identities, you are welcome
at the University Corporation for Atmospheric Research (UCAR). We
are committed to inclusivity and promoting an equitable environment
that values and respects the uniqueness of all members of our
organization.The University Corporation for Atmospheric Research
(UCAR) is an equal opportunity/equal access/affirmative action
employer that strives to develop and maintain a diverse workforce.
UCAR is committed to providing equal opportunity for all employees
and applicants for employment and does not discriminate on the
basis of race, age, creed, color, religion, national origin or
ancestry, sex, gender, disability, veteran status, genetic
information, sexual orientation, gender identity or expression, or
pregnancy.Whatever your intersection of identities, you are welcome
at the University Corporation for Atmospheric Research (UCAR). We
are committed to inclusivity and promoting an equitable environment
that values and respects the uniqueness of all members of our
organization.
Keywords: University Corporation for Atmospheric Research (U, Boulder , Travel Audit Spec III, Accounting, Auditing , Boulder, Colorado
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