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Travel Audit Spec III

Company: University Corporation for Atmospheric Research (U
Location: Boulder
Posted on: June 25, 2022

Job Description:

Application Deadline: This position will be posted until filled.

Work Authorization: UCAR/NCAR will not sponsor a work visa to fill this position.

Hiring Salary Range: $45,046 - $56,307
Full Salary Range: $45,046 - $73,198

Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

Benefits: UCAR affirms its continuing commitment to developing, providing, and administering its employee benefit programs with due consideration for equal employment opportunity and diversity guidelines.

UCAR's rich package of employee benefits includes medical, dental, vision, education assistance, retirement, and life insurance. UCAR offers a variety of programs designed to assist with work-life balance including flexible work alternatives, paid time off and 14 weeks of paid parental leave.

Vaccination Requirement: All employees hired at UCAR must comply with current COVID vaccination requirements as well as UCAR policy and safety protocols.

Research, evaluates and verifies data to obtain additional information as needed to resolve problems and reconcile discrepancies or inconsistencies related to Accounts Payable and Travel Expense Reimbursements. Applies critical thinking and input in regard to precedent decisions, internal and external controls, as well as federal regulations. Assists with reconciliation of credit card suspense accounts. Processes accounting adjustments as needed.Where You Will Work:Located in Boulder, Colorado, University Corporation for Atmospheric Research (UCAR) serves and participates in a collaborative community of researchers and educators who are dedicated to understanding the atmosphere -- the air around us -- and the complex processes that make up the Earth system, from the ocean floor to the Sun's core. UCAR manages the National Center for Atmospheric Research (NCAR) on behalf of the National Science Foundation and the university community.What You Will Do:

  • Ensures all advances and reimbursable travel costs are booked and/or invoiced.
  • Codes all incoming travel cash receipts.
  • Takes measures and foresight to ensure the travel and accounts receivable sub-ledger for travel receivables to the General Ledger system of record balance.
  • Performs reconciliation of AR/GL subsystems.
  • Reviews and provides monthly travel receivable aging reports to lab/program administrators.
  • Prepares and disseminates information from Concur and ERP associated with open travel reporting.
  • Researches, evaluates and verifies data to obtain additional information as needed to resolve problems and reconcile discrepancies or inconsistencies.
  • Also, monitors unreconciled travel credit card transactions following up as needed with travelers or travel coordinators, requesting reports be submitted.
  • Assists AP/Travel Lead with frontline customer service support-providing timely and thorough support of requests relating to both Accounts Payable and Travel Expense Reimbursements through an online service desk format.
  • Assists with establishing, documenting, and updating departmental procedures.
  • Assists with Concur onboarding training for new travelers and travel coordinators.
  • Validates and performs broad, in-depth, detailed audits within Concur of complicated and complex, multi leg itineraries for both domestic and international trips ensuring expenses meet UCAR procedures and IRS standards.
  • Monitors and validates reports associated with open travel and unreconciled credit card transactions.
  • Assists both internal and external customers with questions pertaining to all aspects of travel accounting, company policies and procedures.
  • Is part of a team that provides assistance through electronic help desk system. Implements, updates and maintains training program for Travel Coordinators and Travelers.
  • Assists with establishing and documenting departmental procedures as well as providing input to the AP/Travel Supervisor when new internal controls are needed.
  • Manages and maintains Concur visitor profiles.
  • Assists with name changes, duplicate profiles, and maintenance associated with employees, new hires, and terminations.
  • Handles complexities associated with visitor application/HR integrations.
  • Initiates and monitors receipt of international and domestic wires & ACH payments through the bank website.
  • Research and resolve wires that are returned.
  • Responsible for preparing and reconciling reports associated with the weekly check run.
  • Analyzes reports for validity and identifies and fixes discrepancies as needed, or, performs functions associated with weekly check runs. This includes performing all aspects of the check run such as file transmissions to bank for payments and Positive Pay records.
  • Works in parallel with accounts receivable to ensure all travel related receivables are properly booked and/or invoiced ensuring correct revenue postings and receivables including reconciliation between the travel and accounts receivable sub-ledger to the general ledger.What You Will Need:EDUCATION
    • High School diploma or equivalent; and a minimum of 4 years of relevant experience, preferably in a large organization(s) including some experience in travel expense auditing or accounting; or an equivalent combination of education and experience.Desired
      • College level accounting courses. Knowledge of SunGard IFAS, Concur, Jaggaer Source-to-Pay KNOWLEDGE SKILLS ABILITIES
        • Ability to understand interrelated computer systems and cloud solution applications across multiple functional areas.
        • Advanced knowledge of accounting, including auditing procedures and principles, and the ability to apply discretion when interpreting policies and procedures to ensure effective, equitable, consistent policy compliance along with the ability to identify trends that could be indications of fraud or possible collusion.
        • Ability to effectively communicate UCAR procedures and policies to staff both verbally and in a written format.
        • Ability to multitaskin a busy, interruption-prone working environment under time constraints.
        • Ability to exercise discretion in the handling of confidential information.
        • Strong skills in organizing, setting priorities, and meeting deadlines within a high-volume work environment.
        • Strong critical thinking skills to anticipate and respond to problems.
        • Contributes and adapts to the reengineering of business processes.
        • Knowledge of Federal regulations pertaining to travel costs in a government funded organization in addition to tax reporting requirements.
        • Strong math skills includingcalculations for foreign currencies, exchange rates.
        • Intermediate skill in using Microsoft Office and Google applications.
        • Ability to work and interact well with people of diverse backgrounds and personalities
        • Demonstrates the ability to identify areas requiring research or reconciliation.
        • Ability to work independently and as part of a team.Applicant's Notes:Please note that while the position description details both minimum requirements as well as desired skills and experience, we want to remind applicants that you do not need to have all the desired skills and experience to be considered for this role. If you have the passion for the work along with experience in a related field, you are encouraged to apply. We can provide on-the-job training for the rest.Pre-employment screenings and background checks are conducted in conjunction with an offer for employment into risk-based positions. This screening may involve verifying or reviewing any of the following relevant information: restricted parties screening, employment verification, education verification, reference checks, verification of professional licenses, certifications, and Motor Vehicle Records.Risk-based positions require pre-employment screening, a criminal background check, and Sex Offender Registry screening (for positions working with vulnerable populations). UCAR complies with the Fair Credit Reporting Act (FCRA).For more information about our commitment to diversity, equity, and inclusion, here is the link to theand to the.The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.Whatever your intersection of identities, you are welcome at the University Corporation for Atmospheric Research (UCAR). We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization.The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.Whatever your intersection of identities, you are welcome at the University Corporation for Atmospheric Research (UCAR). We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization.The University Corporation for Atmospheric Research (UCAR) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.Whatever your intersection of identities, you are welcome at the University Corporation for Atmospheric Research (UCAR). We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization.

Keywords: University Corporation for Atmospheric Research (U, Boulder , Travel Audit Spec III, Accounting, Auditing , Boulder, Colorado

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