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Finance Specialist- Parking Services

Company: University of Colorado Boulder
Location: Boulder
Posted on: September 22, 2022

Job Description:

Requisition Number:42679Location:Boulder, ColoradoEmployment Type:University StaffSchedule:Full-TimePosting Close Date:20-Sep-2022Date Posted:06-Sep-2022Job SummaryThe Parking Services (PS) Department at the University of Colorado-Boulder encourages applicants for a Finance Specialist! This role is a part of the Parking Services team, and provides accounting, finance and procurement support for operations within the PS department. This position is also responsible for gathering and analyzing financial data as it relates to PS's parking operations.The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.Who We AreParking Services (PS) is a department within the Auxiliary Services unit of Finance and Business Strategy (FBS) at the University of Colorado Boulder. The FBS goal is to provide innovative customer service and revenue focused solutions to support our campus and local community clients. Parking Services ensures our collective success by supporting the University of Colorado Boulder's strategic goals, supporting and investing in our workforce, meeting our fiscal responsibilities as a self-funded university business and planning for a sustainable future.What Your Key Responsibilities Will BeFinancial Reconciliation:Daily and monthly bank reconciliation of bank transactions between PS sub-system and bank account.Investigate financial discrepancies and assist co-workers in the appropriate method of correcting errors.Download information from financial institutions and internal sources for account reconciliation.Track and monitor entry of monthly/quarterly bank fees, credit card fees, overages and shortages into PS sub-system.Conduct financial audits of various aspects of PS sub-system and invoicing programs.Procurement:Advise staff on purchasing policies: State, University, and Parking Services.Monitor expenditures as to procurement method, funding distribution, supporting documentation, and compliance to University and PS policies.Provide support for PeopleSoft/Concur/CU Marketplace users by being available to answer questions related to financial systems.Process and track department purchase requests including, but not limited to, creating requisitions and purchase orders, tracking vendor invoices and receiving invoices.Assist new vendors with the registration process and establish relationships with regular vendors to facilitate expedient processing completion time.Act as liaison between Procurement Service Center and those in PS with purchasing responsibilities.Create SPO (standing purchase orders) and monitor spending against the Purchase Order (PO). Connect with the department's unit managers to ensure encumbrance amount is adequate.Other Financial Activities:Respond to credit card disputes by gathering and submitting relevant documentation to support the credit card charge.Create journal entries in the university financial system.Invoice campus departments and external partners for services/goods provided by PS.Engage in long-range projects and planning with Operational Leadership Team (OLT).Participate in departmental committees as needed/requested.Data/Financial Analysis:Assist Finance Unit supervisor in gathering, analyzing and presenting data related to, but not limited to: revenue/expense per parking space, annual report, return on investment for parking related to campus events and comparison of revenues generated by parking lot.Create spreadsheets and/or databases to house and analyze data.Collaborate with department units as needed to ensure all relevant data sources are accounted for.Contract Management:Work with the Director's Executive Assistant to manage department contracts and MOUs.Monitor quantity of receivables and adherence to contract terms with selected vendors.Coordinate with vendors, departments and accounting to facilitate contract implementation.Perform administrative and clerical activities for contract preparation and execution.Ensure contracts are effectively implemented and monitor new or revised contracts.Gather data to track revenues and expenses associated with contracts and MOUs.Manage Collections Services Functions for PS:Reconcile collections monthly reports.Import electronic file received from collections vendor to record citation payments and debt cancellations in Parking Services' sub-system.Record citation payment information or cancellations made to Parking Services in the collections vendor system.Act as a liaison between collections vendor and Parking Services.What You Should KnowThis is a fully in-person position.Option for flexible work schedule, with standard schedule Monday through Friday, 8am - 5pm.All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.What We Can OfferThe salary range is $47,000 - $49,000 per year.Onboarding assistance is available within Parking Services department guidelines.BenefitsThe University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.Be StatementsBe collaborative. Be enlightened. Be Boulder.What We Require3-years of experience related to the position, including advanced knowledge of Excel, Word and MS Access.Appropriate education will substitute for the required experience on a year-for-year basis.What You Will NeedAbility to work independently and also as a member of a team.Possess high-level problem solving skills.What We Would Like You To HaveBachelor's degree.Experience in higher education.Experience in procurement for higher education.Special InstructionsTo apply, please submit the following materials:A current resume.A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.We may request references at a later time.Please apply by September 20, 2022, for consideration.Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.Posting Contact InformationPosting Contact Name: Boulder Campus Human ResourcesPosting Contact Email:

Keywords: University of Colorado Boulder, Boulder , Finance Specialist- Parking Services, Accounting, Auditing , Boulder, Colorado

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