Finance Specialist

Company: University of Colorado Boulder
Location: Boulder
Posted on: March 18, 2023

Job Description:

Requisition Number:46479Location:Boulder, ColoradoCityBoulderStateColoradoEmployment Type:University StaffSchedule:Part-TimePosting Close Date:21-Mar-2023Date Posted:28-Feb-2023Job SummaryThe CU Museum of Natural History invites applications for a Finance Specialist to lead the fiscal operations of the Museum, including all HR matters, procurement, and grant administration. This position prepares and reviews financial reports and transactions, HR system coordination, and compilation and analysis of statistical information for budgeting and accounting administration. The position manages departmental budgetary and accounting matters, assists the Director with annual budget development and implementation, and trains employees. The Finance Specialist is also the administrator for all contracts and grants within the Museum and works with campus partners to ensure compliance with all state and federal fiscal rules.The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.Who We AreThe CU Museum of Natural History fosters exploration and appreciation of the natural environment and human cultures through research, teaching, and community outreach. We provide academic training for graduate students in Museum and Field Studies; build, conserve, and interpret research collections; and offer exhibits and educational programs for the University and the public.The Museum is located on the main campus of the University of Colorado in Boulder, CO, and houses the largest natural history collection in the Rocky Mountains. Currently, more than four million objects are categorized into five fields: Anthropology, Botany, Entomology, Paleontology, and Zoology. Through our Public Section, we provide a wide range of public programs and exhibits for the campus, K-12, community and regional audiences, serving a great breadth of lifelong learners. Learn more about our museum and collections.What Your Key Responsibilities Will BeManager, Financial and Budget Operations:Serve as the Fund Manager for Sources/Uses of Budgets, Cash, Contract/Grant, and Gift funds.Prepare annual budgets and provide strategic budget planning.Facilitate and reconcile financial records throughout the year and conduct all fiscal year-end activities. Connect with and provide the Director with budget analyses.Produce monthly reports, assuring accuracy in the posting of revenues and expenses, and lead periodic reviews of all financial documents with fiscal staff and principal investigators (PIs).Manage new unit setups, JE, BJE, cash transfers, accounting integrity, timeliness, compliance with campus policy, procedure, practices; audits response, and organization chart updates.Manage and evaluate faculty start-up accounts, ensuring that they are funded according to the terms of their agreements and are being spent appropriately.Build, implement, and evaluate improved processes and procedures to meet departmental needs and constantly evolving University systems.Collaborate with offices and departments on campus (RIO, OCG, CCO, CUF, PSC, Budgeting and Finance Planning.)Monitor and assist with all staff annual merit review cycles.Run monthly Payroll Register and Suspense Reports to ensure staff are paid accurately. Coordinate with Museum Accounting Technician III and Payroll Office to correct any payroll discrepancies to initiate any necessary PETS.Accounting, Procurement, Cash Manager:Purchase goods and services, providing review and approval for purchases and invoices, as well as approval of PO, SPO, Sole Source, and SOW preparations.Supervise the preparation of procurement cards, travel cards, and reimbursement expense reports in compliance with Federal, State, University, and Department policies.Supervise funding and budget allocations for departmental operational and travel expenses.Conduct financial analysis of CU and CUF financial reporting and reviews, variance analysis, other financial project research and analysis, and organizational databank (financial statement, key measures).Train other accounting staff and Museum faculty/staff in accounting practices, reporting, and analysis.Communicate relevant campus/state/accounting principles, policies, procedures, and practices to staff.Department Grant/Contract Administrator:Assist PI with the development of contract and grant budgets, cost share, waivers and other submission documents; aid in the development of departmental service agreements, and work with OCG, CCO, campus Accounting and Pls to set up, monitor, report, and close awards.Allocate staff actuals/budget to cost shares, sub-awards, and participant costsReview and ensure expenses for allowability, allocability, and reasonableness and are appropriately detailed.Assist staff in routine review of projects, commitments, and budget remaining; advise faculty members/PIs when expenditures and/or encumbrances differ from planned budgets and propose solutions to assist faculty in managing these accounts.Appropriate preparation of Subawards assuring conformance of rules and regulations.Aid in NCE and assist with audit requests by OCG and CCO.Supervision and Special Projects:Supervise Museum's Accounting Technician III.Coordinate and/or participate in projects requiring financial basis, analysis, and recommendations.Conduct budget analysis and build reports for Director, Research and Innovation Office (RIO), Outreach, and Budgeting and Finance Planning office.Work with the MFS Program Director in creating annual graduate student funding packages.Provide customer service to Museum's faculty/staff/students, answering questions and researching and resolving issues.What You Should KnowAll University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.This position offers the opportunity for either primarily remote or hybrid work, depending on the selected candidate's preference.What We Can OfferThe hiring range for this 87.5% appointment is $60,000-$65,000 annually. Relocation is available.BenefitsThe University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.Be StatementsBe ambitious. Be informed. Be Boulder.What We RequireBachelor's degree from an accredited institution in business, finance, accounting or a related field, or an equivalent combination of education and experience.Three years of professional accounting experience or related experience.What You Will NeedAbility to thrive independently as well as collaboratively with a team.Provide outstanding customer service.Ability to prioritize and complete a variety of tasks.What We Would Like You to HaveFamiliarity with policies and procedures regarding procurement, payroll, and sponsored projects.Experience working with financial and HR systems such as HCM, Concur, and m-Fin.Experience in accounting, finance, and/or business administration in a complex environment that includes budgetary responsibilities.Experience working in higher education.Special InstructionsTo apply, please submit the following materials:A current resume.A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.You will not be asked to upload references at this time.Please apply by 3/21/2023 for consideration.Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Keywords: University of Colorado Boulder, Boulder , Finance Specialist, Accounting, Auditing , Boulder, Colorado