Accounting Manager

Company: ADK Electric Corp
Location: Englewood
Posted on: May 9, 2025

Job Description:

Accounting Manager

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Job Title: Accounting Manager Wage/Hour Status: - Nonexempt/Exempt

Reports to: President/Owner Job Classification: _Admin Support Workers 43-6011-5700__

Pay Range _$85K to 100K+ / year__

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JOB SUMMARY

Accounting Managers are well-organized, motivated team players who have sharp organization and observation skills to ensure the office runs smoothly. They use strong leadership and management abilities to improve company procedures and day-to-day operations. Office managers wear many hats such as managing operations, administrative support and office budgets. Accounting managers are energetic, detail oriented, and have a passion for helping others.



ESSENTIAL REQUIREMENTS OF THIS POSITION


Must have a valid driver's license and possess own transportation.
Verification of US Citizen or approved to work in the US.
Associate's degree (bachelor's degree in business administration preferred - or related experience).
Previous office experience working as an accounting manager or in a similar position preferred.
Requires a high level of detail, focus and organization, adaptability, problem-solving skills and working under extreme pressure to get the many responsibilities completed.
Possess excellent communication skills both verbally and written
Must be self-motivated, have a team spirit and be able to work closely with other teams in/out of the office.
Ability to diagnose the root cause of issues and think logically about solutions.
Know and understand Microsoft environment, QuickBooks, Payroll and any 3rd party outsourced companies.
Ability to sit for 8 hours at desk to complete tasks.
Must be able to see clearly, listen and comprehend, and read, speak and understand English.




Be responsible. Be a mentor. Be honest. Be respectful. Be a leader. Inspire. Motivate. Challenge. Be Part of a TEAM!



RESPONSIBILITIES OF THIS POSITION


Manage the A/R, A/P and Procurement departments.
Develop written organizational procedures and systems for office staff including filing, Accounts Receivable, Accounts Payable and Payroll and ensure staff are trained and procedures are implemented successfully.
Training and updating office staff in new processes and procedures.
Pay and cut monthly and weekly bills to vendors weekly and monthly.

Enter weekly bills into QuickBooks, company expenses are paid every Tuesday.
Cut checks for any office expenses as needed (office, computer equipment, etc.).
Cut reimbursement checks to employees as needed.


Reconcile all A/P files and accounting and make folders for all vendors for each new year.
Correct tax amounts on purchase orders and ensures correct pay.
Prioritize invoices according to cash discount potential and payment terms.
Maintain files and documentation thoroughly and accurately in accordance with Company policy and accepted accounting practices.
Run reports for all use tax and the required jurisdictions and submit payment to the jurisdictions or use the Colorado SUTS program from the Department of Revenue.
Update the Colorado states sales tax spreadsheet twice each year.
Enter all invoices that are not orders through the 3-way matching process, i.e., rental, overhead, etc.
Assist with month-end closing and reconcile all A/P files, A/R files and accounting annually, box up, make new folders and file. Keep previous year in the office and file room all past years.
Partner with Projects concerning permits, tax-exempt certifications, new, updated and expired. Ensure proper paperwork is acquired for proper affidavits.
Partner with the Payroll Manager to enter all Payroll journal entries, Pay any employer / employee occupational taxes to appropriate jurisdiction.
Partner with HR to enter any payments for Health insurance, Company insurances, 401K contribution. Etc.
Partner with Procurement regarding invoice entering, P.O. matching, all material purchases, and sub-contractors to ensure accuracy in all areas. Set up job information on sales tax rates with appropriate documentations for Procurement to give to Vendors for accurate billing.
Balance accrual accounts (pay advances, taxes, etc.). Generate spreadsheet from Quick books, sort by employee name and calculate total outstanding. Reconcile the subsidiary ledger to the spreadsheet.
Reconcile and make payments for State, City and Federal taxes quarterly depending on the date due.
Reconcile and make payments for Owner's Quarterly Estimated Tax Deposits quarterly depending on the date due.
Review the ADK Electric Schedule of Payments. Mid-month check to see that al payments have been made according to the schedule's timetable.
Balance Petty Cash box and make journal entries.
Maintain and reconcile checking accounts in QuickBooks. Check off cleared checks and deposits to reconcile bank accounts for the 4 companies.
Balance accrual accounts (pay advances, taxes, etc.) for ADK Corp.
Maintain records and do reports for 1099's. Run a Transaction List by vendor to determine who to request W9 forms from. Print 1099 forms and mail red copy and signed 1096 forms to IRS. Mail Copy B to vendor.
Update Personal Property Declaration Schedule for Arapahoe county and file report.
File Annual report for 4 Corporations under the Secretary of Colorado Website.
Order and cancel credit cards.
Maintain and organize QuickBooks.
Prepare information needed by CPA after year end:

Trial Balances for each company.
Copy the December bank reconciliations for all 4 companies.
Reconcile and for list of the employee loans.
Print amortization schedules for any vehicle loans.
Analysis of Notes Payable accounts, draw accounts, misc. income account, charitable contributions, insurance expenses for health and life, and accounting and legal fee accounts. Analysis of office and shop expenses for any items that should be capitalized.
Make copies of invoices for all the new fixed asset items added during the year.
Provide a copy of the Company Employee W2's for President to review.


Provide information for the Auditor and gather Payroll Journals, print the subcontractor listing and request a copy of the subcontract certificate of insurance listing that the HR Administrator maintains.
Work with the IRS, CO DOR, or local jurisdictions for any audit or tax related issues.
Maintain and process records in QuickBooks for ADK Electric Corporation, ADK Electric II LLC, ADK Properties LLC, Jason Street Warehouse Owner Association.




Benefits Include: Medical, Dental, Vision, GAP, AD&D, Life Insurance, and 401k (matching), yearly bonus



Physical / Mental Requirements and Work Conditions:

Mental Demands/Physical Demands/Environmental Factors: Continual walking, standing, climbing (up to 40 steps up and decline), stooping, bending, kneeling, reaching, carrying, sitting for long periods at a time, and lifting and moving (up to 35#).

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The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Please sign below to verify you understand the expectations of this position and can perform the functions of this position.
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Keywords: ADK Electric Corp, Boulder , Accounting Manager, Accounting, Auditing , Englewood, Colorado