Sr. Administrative Assistant-GTM Planning & Execution (REMOTE)
Company: Splunk
Location: Boulder
Posted on: June 17, 2022
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Job Description:
Join us as we pursue our vision to make machine data accessible,
usable and valuable to everyone. We are a company filled with
people who are passionate about our product and seek to deliver the
best experience for our customers. At Splunk, we're committed to
our work, customers, having fun and most importantly to each
other's success. Learn more about Splunk careers and how you can
become a part of our journey!
Role
Are you crazy organized, meticulous and love making sure leaders
stay on top of their game? Do you thrive in a fast-growing
environment? Are you relentless in your development? Then we have a
home for you at Splunk! The Senior Administrative Assistant at
Splunk will be responsible for supporting our VP, GTM Planning &
Execution and an additional VP. This position requires initiative,
attention to detail and the ability to learn quickly. You should
expect to manage internal and external relationships, work with
senior executives, external customers, and possess superb
communication skills. This is an ideal position for a hardworking,
career AA who works well under pressure, is a self-starter, is
passionate about delivering strategic value and wants to work in a
dynamic, fast-moving, environment.
Responsibilities
* Calendar management - organize all meetings including but not
limited to team meetings, offsite meetings, customer, and internal
business partner meetings across international time zones.
* Schedule and coordinate logistics for meetings, conferences and
special events (onsite & offsite)
* Expense reporting and purchasing.
* Extensive experience in scheduling domestic and international
travel.
* Organize, prioritize and coordinate multiple work activities with
demonstrated ability to meet deadlines.
* Acts as a liaison for assigned executives relaying and exchanging
information with others including: Senior leaders and other
organizations or constituents.
* Organizing and coordinating All Hands
* Helping to set agenda, creating meeting notes and action items
from weekly staff meetings
* Tracking of teams budget and hiring targets
* Providing backup support for other executives.
Requirements
* A minimum of 6+ years work experience in the capacity of an
Administrative Assistant supporting reporting to an executive.
* Incredibly bright, high-energy individual, with a passion to
learn and chip in.
* Deep experience performing administrative work that requires
analysis, initiative, discretion, and independent judgment.
Detail-oriented and customer service focused.
* Flawless execution of administrative activities, with extreme
focus on the specifics, organization and process.
* at ease with frequent access to confidential information and
ability to exercise extreme discretion.
* Excellent written and verbal communication skills. Strong editing
skills.
* Demonstrated ability and desire to continuously acquire new
competencies.
* Ability to be flexible in response to changing focus and
needs.
* Strong relationship management skills, build a personal network
throughout the company.
* Ability to prioritize long task lists and meet deadlines with
little direction in an often highly ambiguous environment.
* Ability to actively manage projects in a fast-moving, high
pressure environment.
* Flexibility working independently or collaborating with a variety
of teams.
* Ability to quickly learn and follow org policies, practices, and
operations.
* Ability to work well across the organization with employees of
all levels and in all departments.
* Strong Excel, PowerPoint, Outlook and calendaring skills.
* Experience supporting a fast-paced Engineering organization
highly desirable.
Education
Bachelor's degree or equivalent experience required.
We value diversity at our company. All qualified applicants will
receive consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, or any other applicable legally protected characteristics
in the location in which the candidate is applying.
For job positions in San Francisco, CA, and other locations where
required, we will consider for employment qualified applicants with
arrest and conviction record
Keywords: Splunk, Boulder , Sr. Administrative Assistant-GTM Planning & Execution (REMOTE), Administration, Clerical , Boulder, Colorado
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