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Office Manager/Reception

Company: HelloFresh
Location: Boulder
Posted on: November 16, 2021

Job Description:

Come see what's cookin' at HelloFresh!

At HelloFresh, we want to revolutionize the way we eat by making it more convenient and exciting to cook meals from scratch. We have offices all over the world and we deliver delicious meals to millions of people.

We are the industry leader in meal-kit subscription services and we're growing all the time. We have distinct meal-kit services that cater to everyone with the most menu variety in the market, which allows us to reach an incredibly wide population of people.

The HelloFresh team is diverse, high-performing, and international, and our work environment is an inspiring space where you can thrive as a result.

Job Description:

HelloFresh is looking for an Office Manager to join our Workplace Operations Team. The Office Manager will p rovide a friendly, professional and welcoming environment to all employees & visitors arriving at the office. Key responsibilities include managing the overall experience and appearance of the Boulder HQ office to ensure it runs seamlessly. This role will also participate in employee engagement, vendor management, and return to workplace preparations. This position is responsible for interfacing and problem solving with several partners, including Safety & Security, Talent Acquisition, Employee Experience, Finance, and HR Core Services.

Salaried position, in office hours expected: 8:00am-4:00pm - M-F

You will...

  • Run reception Onsite, Providing a friendly, professional welcoming to all employees & visitors arriving at the office
    • Ensure the lights are on, coffee is brewed, supplies are stocked and conference rooms are clean and ready to go for the day
    • Manage all office ordering of supplies and food, ensure the kitchen is stocked each day
    • Answer and screen incoming phone calls
    • Receive, sort and distribute daily mail/deliveries
    • Partner with Building Management & External vendors to address facilities issues as needed, including communication with building management & COI submissions
    • Support the planning and execution of returning to the office by implementing new COVID policies and SOPs, emphasizing the health and safety of the office.
    • Be an advocate for our company culture
      • Support employee engagement and wellness events including planning and coordination office activities and events
      • Run point on monthly catering for office lunches
      • Work on ad hoc projects that relate to Office improvements and employee engagement
      • Assist with office security by following safety procedures and controlling access via the reception desk (monitor check-ins, issue visitor badges)
      • Support office planning and organisation, including preparing for new joiners

        You are...
        • Enthusiastic about Esthetics, so you have a great eye for detail and organization, with very high standards for a neat and organized office.
        • Okay with getting your hands dirty (literally and figuratively!)
        • Exceptional with communication skills, with the professional savvy of communicating at all levels
        • Proactive and intuitive, enabling you to recognize the needs of the office and employees prior to requests
        • Experienced with planning and coordinating large-scale team events

          • 2+ years experience in an office reception / administrator capacity
          • Ability to lift minimum 30 pounds
          • Work at the Boulder HQ location, this role is not work from home eligible.
          • Familiarity with Google suite
            You'll get...
            • Competitive Salary & 401k company match that vests immediately upon participation
            • Generous parental leave of 16 weeks & PTO policy
            • $0 monthly premium and other flexible health plans effective first day of employment
            • 75% discount on your subscription to HelloFresh (as well as other product initiatives)
              CO Salary: $45,000-$69,000

Keywords: HelloFresh, Boulder , Office Manager/Reception, Executive , Boulder, Colorado

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