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Recruiting & Administrative Coordinator

Company: ColdQuanta
Location: Boulder
Posted on: November 22, 2021

Job Description:

We are looking for a Recruiting and Administrative Coordinator to join our company and act as a point of contact for candidates, employees and vendors. Responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. You will be responsible for attracting candidates, evaluating resumes, scheduling and conducting interviews and managing the hiring paperwork. As a recruiting coordinator, you have thorough knowledge of HR best practices and have innovative ideas. If you have strong communication skills and are confident as a headhunter, we want to meet you. To be successful in this role, you should have excellent organization and communication skills along with the ability to prioritize tasks and meet deadlines. Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly. RESPONSIBILITIES * Consult with managers to discover staff requirements and specific job objectives * Write and post job descriptions on career websites, newspapers and universities boards * Source candidates by using databases and social media * Evaluate and screen resumes and cover letters * Use recruiting tools like tests and assignments to assess candidates skills * Conduct phone, Skype and/or in-person interviews * Provide a shortlist of qualified candidates to hiring managers * Help the hiring team with recruiting methods and interview questions * Contact new employees and prepare onboarding sessions * Maintain a complete record of interviews and new hires * Attend job fairs and careers events * Process and report on office expenses * Maintain physical and digital employee records * Schedule in-house and external meetings * Schedule job interviews and contact candidates as needed * Distribute incoming mail and packages * Manage and order office supplies * Make travel arrangements * Organize company documents into updated filing systems * Address candidate and employees queries (via email, phone or in-person) * Prepare presentations, spreadsheets and reports Requirements * Proven work experience as an Administrative Coordinator, Administrator or similar role * Hands-on experience with MS Office Suite (particularly MS Word and MS Excel) * Familiarity with office equipment, like printers and fax machines * Solid time-management abilities with the ability to prioritize tasks * Excellent verbal and written communication skills * High school diploma; additional qualification in Office Administration is a plus * Experience using spreadsheets * Organizational skills * Solid knowledge of HR policies and best practices * Hands on experience with various selection processes like phone interviews and reference checks * Familiarity with HR databases, applicant tracking systems and candidate management systems * Familiarity with social media, especially LinkedIn Benefits * Health, dental, and vision * Retirement Plan (401k, IRA) * Life Insurance (Basic, Voluntary & AD&D) * Paid Time Off (Vacation, Sick & Public Holidays) * Family Leave * Incentive Stock Option Plan * School Loan Paydown

Keywords: ColdQuanta, Boulder , Recruiting & Administrative Coordinator, Human Resources , Boulder, Colorado

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