Business Support II- Administrative Associate- Wind Energy Systems and Wind Energy Science Groups

Company: Nrel
Location: Boulder
Posted on: May 26, 2023

Job Description:

Posting TitleBusiness Support II- Administrative Associate- Wind Energy Systems and Wind Energy Science Groups.LocationCO - Boulder.Position TypeRegular.Hours Per Week40.COVID-19 Safety ProtocolsEmployment at NREL is contingent upon your compliance with all NREL and U.S. Department of Energy (DOE) safety protocols and mitigation efforts directed at the COVID-19 pandemic.Working at NRELNREL's 305-acre Flatirons Campus is the nation's premier wind energy, water power, and grid integration research facility. Nestled south of Boulder, Colorado, and north of NREL's main South Table Mountain campus, Flatirons sits adjacent to the Rocky Flats National Wildlife Refuge and countless acres of open space and parks with stunning views of the Flatirons rock formations.From day one at NREL, you'll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you'll have the opportunity to engage through our eight employee resource groups, numerous employee-driven clubs, and learning and professional development classes.NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.Our planet needs us! Learn about NREL's critical objectives, and see how NREL is focused on saving the planet.Note: Research suggests that potential job seekers may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage anyone who is interested in this opportunity to apply. We seek dedicated people who believe they have the skills and ambition to succeed at NREL to apply for this role.Job DescriptionThe National Renewable Energy Laboratory is searching for an administrative professional at the NREL Flatirons Campus south of Boulder, Colorado.The successful candidate serves as the as the Business Support Specialist for the Wind Energy Systems and Wind Energy Science Groups. These Groups include engineers and scientists that conduct wind energy research in the field and facilities at the 305-acre site. The successful candidate will also be a member of the Business Support team and support other members in their absence and on an as-needed basis.This position can be fast paced and dynamic. There are excellent opportunities to learn about wind energy research. This is a very customer-oriented position, and you will be asked by internal staff to assist with a variety of tasks, not limited to the job duties described below.Job DutiesTo perform in this position successfully, an individual must be able to perform each essential and appropriate duty.* Assist with some aspects of employee hiring and onboarding, entering job requisition in Workday, scheduling of interviews, Workday on boarding after offer is accepted, space assignment, computer equipment ordering.* Supporting the processing work orders, move forms, and visitor approvals.* Assisting the Business Support team lead and other Business support team members when needed.* Meeting and event planning and scheduling in MS Outlook, including coordination and logistics for on-site and potentially off-site meetings as well as webinars.* Managing short- and long-term industry partners that need access to campus.* Interfacing with outside entities and individuals including subcontractors, vendors, speakers, and others as needed.* Working in numerous online administrative tools.* Coordinating foreign and domestic travel including submitting requests, tracking approvals, reserving airfare, lodging, and rental cars, and processing expense reports in Concur.* Purchase orders, requisitions, and invoice processing.* Composing and editing letters, documents, and presentations.* Assisting with publication preparation and documentation.* Have a high degree of confidentiality and professionalism in an environment with sensitive and proprietary information.* Work with other administrative staff across the laboratory on tasks, activities, and events.* Act as a resource to staff on institutional processes, procedures, and requirements, and provide input and recommendations on organization-specific administrative practices.* Coordinating calendars, schedules, and meeting logistics.* Generating internal and external correspondence.* Strong written and verbal communication, strong organizational and interpersonal skills.* PCard ordering and reconciliation.* Coverage with reception desk for lunches, breaks, PTO of other Business Support individuals.* Assist two group managers, with scheduling and other calendar maintenance.* Providing support at the manager level and to the group..Basic QualificationsHigh School Diploma or equivalent and 1 or more years of experience or equivalent relevant education/experience. Or, relevant Associate's Degree or certification program of comparable scope or equivalent relevant education/experience.* Must meet educational requirements prior to employment start date.Additional Required Qualifications* Excellent communication, organizational, interpersonal, and multi-tasking skills are required.* Ability to work with a wide variety of day-to-day issues and work styles.* Experience with webinars and other long-distance collaboration software and hardware.* Experience carrying out projects from inception to closure.Preferred Qualifications* The preferred candidate will have previous administrative assistant experience.* Prior administrative experience with Microsoft SharePoint and Oracle Business Suite..Annual Salary Range (based on full-time 40 hours per week)Job Profile: Business Support II / Annual Salary Range: $41,600 - $66,600NREL takes into consideration a candidate's education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee's salary history will not be used in compensation decisions.Benefits SummaryBenefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.* Based on eligibility rulesSubmission GuidelinesPlease note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application..EEO PolicyNREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.EEO is the Law - Pay Transparency Nondiscrimination - Reasonable AccommodationsE-Verify www.dhs.gov/E-Verify-For information about right to work, click here for English or here for Spanish.E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Keywords: Nrel, Boulder , Business Support II- Administrative Associate- Wind Energy Systems and Wind Energy Science Groups, Other , Boulder, Colorado